Office Manager

About Modular

At Modular, we’re on a mission to revolutionize AI infrastructure by systematically rebuilding the AI software stack from the ground up. Our team, made up of industry leaders and experts, is building cutting-edge, modular infrastructure that simplifies AI development and deployment. By rethinking the complexities of AI systems, we’re empowering everyone to unlock AI’s full potential and tackle some of the world’s most pressing challenges.

If you’re passionate about shaping the future of AI and creating tools that make a real difference in people’s lives, we want you on our team. You can read about our culture and careers to understand how we work and what we value.

About the role:

We are looking for our first Office Manager to join Modular in our new Los Altos office. This is a contract position, working 30-35 hours per week in our office, with the opportunity to evolve into a full-time office management or administrative assistant role. You will be responsible for ensuring the smooth operation of our new office space, supporting daily administrative functions and working closely with other operations team members to foster a positive workplace environment. 

If you are a dedicated and proactive individual with a commitment to excellence, this is a great opportunity to join a fantastic team working together to advance the development of AI!

LOCATION: This role is based out of Los Altos, CA.

What you will do:

• Serve as the primary point of contact for all visitors, vendors, and employees working in the office.
• Coordinate with relevant vendors to manage office resources, including ordering and stocking supplies and snacks, and maintaining office equipment.
• Assist with planning and logistics for in-person meetings, new hire onboarding, events, and celebrations, ensuring alignment with Modular’s culture and a smooth experience for new and existing employees alike.
• Manage all office communications, including mail and deliveries.
• Manage office access systems (badging) and liaise with building management on facility needs as required.
• Coordinate with IT or other departments for equipment setup, conference room scheduling, and catering for new employees or guests working on-site.
• Ensure compliance with occupational health and safety regulations, maintaining a safe and functional work environment for all employees.
• Occasionally serve as a back-up for EAs to help with executive needs.

What you bring to the table:

• 2+ years of office management or office administration experience.
• Experience working in a fast-paced environment with a focus on operations, project management, and administrative services.
• Very strong independent organizational skills with the ability to work on multiple tasks simultaneously, utilize good judgement, take initiative, and follow through.
• Proficiency with Google Suite, Zoom, Slack.
• Strong interpersonal and communication skills.
• Strong sense of resourcefulness and responsibility, and a detail-oriented customer service mentality.
• Ability to work on-site up to 5 days a week, between the hours of 8:30am and 6pm, based on weekly business needs (typically 30-35 hours per week).

The estimated hourly rate for this role is $48-58 USD per hour.

The hourly rate for the successful applicant will depend on a variety of permissible, non-discriminatory job-related factors, which include but are not limited to education, training, work experience, business needs, or market demands. This range may be modified in the future. 

What Modular brings to the table:

• Amazing Team. We are a progressive and agile team with some of the industry’s best engineering and product leaders.
• World-class Benefits. In order to attract the best, we need to offer the best. Premier insurance plans, up to 5% 401k matching, flexible paid time off, and more are available to you! Please note that specific benefit packages may vary based on your location.
• Competitive Compensation. We offer very strong compensation packages, including stock options. We want people to be focused on their best work and believe in tailoring compensation plans to meet the needs of our workforce. 
• Team Building Events. We organize regular team onsites and local meetups in different cities.

Working at Modular will enable you to grow quickly as you work alongside incredibly motivated and talented people who have high standards, possess a growth mindset, and a purpose to truly change the world.

Modular is proud to emphasize an equal opportunity, safe environment for people to do their best work. Modular is an affirmative action employer. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
If you require reasonable accommodations to participate in the interview process, please let your recruiter know, and we will work with you to meet your needs in compliance with the ADA.